The following policy (5300.65) is in regards to visitors to the school. The board policy manual can be viewed in its entirety here (PDF)
VISITORS TO THE SCHOOLS
The Board recognizes that the success of the school program depends, in
part, on support by the larger community. The Board wishes to foster a
positive climate where members of the community have the opportunity to
observe the hard work and accomplishments of the student, teachers and other
staff. Since schools are a place of work and learning, however,
certain limits must be set for such visits. The Principal or his or
her designee is responsible for all persons in the building and on the
grounds. For these reasons, the following rules apply to visitors to
1. Anyone who is not a regular staff member or student of the school will be considered a visitor.
2. All visitors to the school must enter through the designated single point of entry, present government issued photo identification, sign the visitor's register and will be issued a visitor's identification badge, which must be worn at all times while in the school or on school grounds. The visitor must return the identification badge to the Principal's office before leaving the building.
3. Visitors attending school functions that are open to the public after regular school hours, such as parent-teacher organization meetings or public gatherings, are not required to register.
4. Parents or citizens who wish to observe a classroom or school activity while school is in session are required to arrange such visits in advance with the classroom teacher(s) and Building Principal, so that class disruption is kept to a minimum.
5. Teachers should not take class time to discuss individual matters with visitors.
6. Any unauthorized person on school property will be reported to the Principal or his or her designee. Unauthorized persons will be asked to leave. The police may be called if the situation warrants.
7. Student visitors from other schools or past students, unless they have a specific reason and prior approval of the building principal or an appropriate administrator, shall not be admitted to the building.
8. New students accompanied by their parents are always welcome to visit the main office (K-5) or guidance office (6-12) for information, once the central registration process has been completed.
visitors are expected to abide by the rules for public conduct on school
property contained in this code of conduct.
Cross Reference: 1500, Public Use of School Facilities
2110-R, School Board Powers and Duties Regulation
5300.70, Public Conduct on School Property
5450.1, Notification of Release of Sex Offenders
Education Law §10-18 (The Dignity for All Students Act)
Revised and Adopted May 7, 2013
Revised November 4, 2015
VISITORS TO THE SCHOOL REGULATION
In an effort to promote effective communication between the citizens of the community and the school system, the Board of Education encourages parents and other citizens to visit their schools periodically during the course of the school year when school is in session. At all times, the principal or his/her designee is authorized to take any action necessary to secure the safety of students, school personnel and visitors. Unauthorized visitors or individuals who interfere with the learning environment and are disruptive shall be requested to leave school premises immediately, and will be subject to arrest and prosecution pursuant to the New York State Penal Law, if they refuse.
Visitors to the schools of the district shall be governed by the following rules at the time when students are in attendance:
1. For security purposes, the district maintains a single point of entry for each school building and as such, visitors to our schools must use the designated front entrance. All other building entrance doors shall be locked. At Guilderland High School, a second monitored point of entry is
available in the rear of the facility leading to the gymnasium area and is maintained for students and staff only.
2. Upon entering any school building, all visitors shall report to the designated reception area for the purpose of completing the necessary sign-in procedures. The primary function of the receptionist is to greet visitors, maintain school sign-in and sign-out procedures, and check identification. If any visitor does not follow established procedures as outlined in this regulation, the main office shall be alerted immediately.
3. Upon completion of the sign-in procedures, each
visitor will be issued a Visitor’s Badge.
4. Once issued, the Visitor’s Badge must be displayed at all times.
5. For special events during the school day, alternative procedures may be enacted for issuing visitor badges. Registration shall not be required for school functions open to the public beyond the regular school day, whether or not school-related.
6. Parents or guardians wishing to speak with a specific teacher concerning the progress of a child must first make an appointment with the teacher. In addition, parents are encouraged to visit counselors, school nurses, school psychologists and other support personnel, by
appointment, in order to discuss any problems or concerns the parent may have regarding their child, whether or not school-related.
7. All Guilderland Central School District employees are required to display conspicuously their identification badges during work hours while in any school building.
8. In order to protect students, staff, and facilities, no unauthorized persons shall be permitted to enter school premises unless they first report to the the designated reception area and have a legitimate reason for being there. Any parents, visitors, or members of the public noticed at any time during school hours without a Visitor’s Badge or District ID should be reported immediately to the principal or Main Office.
9. The principal or his/her designee is authorized to take any action necessary to secure the safety of students and school personnel. Unauthorized visitors shall be requested to leave school premises immediately, and will be subject to arrest and prosecution for trespassing, pursuant to the New York State Penal Law, if they refuse.
10. For those potential visitors other than parents or guardians, the principal of the school or his/her designee must be contacted by the person or group wishing to visit, and prior approval must be obtained for the visit.
11. Any visitor wishing to inspect school records or interview students on school premises must comply with all applicable Board policies and administrative regulations.
12. A copy of the Board of Education policy and regulations on Visitors to Schools will be available at the the designated reception area and on the district’s website.
Cross-ref: 5300.70, Public Conduct on School Property
Ref: Education Law §§1708; 2801
Reviewed May 11, 1999
Revised February 28, 2006
Revised and Reviewed April 23, 2013
Revised and Reviewed November 4, 2015