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April 16, 2014

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SchoolTool Parent & Student Portal

SchoolTool iconVisit the SchoolTool Parent & Student Portal home page

Welcome to the SchoolTool Parent & Student Portal for GCSD parents and students.

Getting started

All GCSD parents and students have access to the SchoolTool Parent & Student Portal; however, high school and middle school parents and students have more detailed access to assignments, grades, and scheduling.

Prior to establishing an account, all parents and students are encouraged to read through our introductory guides to using the Portal:

Download the guide for parents (PDF)

Download the guide for students (PDF)

 

Frequently Asked Questions

 

Q. What is SchoolTool Parent & Student Portal?
A. SchoolTool Parent & Student Portal is a Web-based access portal that allows parents to view information about their child’s educational program, as well as how their son/daughter is doing in school. SchoolTool is replacing GradeSpeed, the district’s previous parent portal system.

Q. Who can access SchoolTool Parent & Student Portal?
A. All GCSD parents and students have access to the SchoolTool Parent & Student Portal. However, at this point in time, however, high school and middle school parents and students have more detailed access to assignments, grades, and scheduling.

Q. How do I access SchoolTool Parent & Student Portal?
A. Returning SchoolTool Parent & Student Portal users should visit: https://schooltool4.neric.org/schooltool_GUIL/  to log in. New users (currently without a SchoolTool account) should contact Kim TenEyck at 456-6200, ext. 3123 to create an account. You will need to submit a valid e-mail address to keep on file for the purpose of creating your account.

Q. I currently receive School News Notifier (SNN) alerts from the district. Does this mean that my e-mail address is on file for the purpose of creating a SchoolTool Parent & Student Portal account?
A. SNN accounts are completely separate from the SchoolTool database--meaning, just because you receive SNN alerts from the district does not mean that your e-mail address is on file with our student management system. They are two distinct applications and cannot be cross-referenced for the purpose of creating a parent portal account.


Q. What if I did not submit an e-mail address on my child’s Student/Parent Contact Information Sheet?
A. If you did not submit an e-mail address on your child’s Student/Parent Contact Information Sheet, or if your e-mail address has recently changed, please contact:

            • Elementary and High School Parents: Kim TenEyck at 456-6200, ext. 3123

            • Middle School Parents: Please call your child’s House Secretary
                                             o Hiawatha and Tawasentha House, 456-6010, ext. 3041
                                             o Seneca House, 456-6010, ext. 3060

User assistance is available from 7:30 a.m. to 3 p.m. on all days when school is in session.

Q. Do I need any special software to access SchoolTool Parent & Student Portal?
A. No, you do not need any special software to access the portal. Parents only need Internet access. Please note: SchoolTool seems to work best when used with either the Internet Explorer or Safari browser.

Q. If I had a GradeSpeed account to access my child’s records, will I need to sign-up again for a SchoolTool account?
A. Yes, all parents will need to establish a new SchoolTool account in order to view their child’s records. SchoolTool Parent & Student Portal is not associated with GradeSpeed and as such, your previous GradeSpeed log on information is no longer valid.

Q. What will I find once I log on?
A. All parents and students will be able to view basic student information, including contact, health and attendance information. Middle and High School parents and students will also be able to see more detailed scheduling information. For most classes at the high school and middle school, you will be able to see assignments and due dates, as well as grades on previous work and class grades. All parents will also be able to send emails directly to teachers and view important messages and reminders throughout the school year. For more information, please read our guide for parents (PDF).

Q. Will I be able to see all grades received on assignments?
A. Guilderland is presently phasing in full use of the program. At this stage, not all classes are using the grade book feature, so assignments and grades are not posted for all courses. For all classes that are using the grade book, all assignments will have grades posted. Please remember that the any grades reported in the portal are grades in progress—the only official grades are those on Report Cards sent home at the end of each quarter.

Q. What exactly is an assignment?
A. An assignment is not just homework, but could also refer to tests, quizzes, participation, class projects, etc.

Q. What can I do if I see that my child has a low grade on assignments?
A. The best thing to do would be to contact the teacher and talk about your concerns.

Q. Will my child be able to see his/her information online, as well?
A. Yes. Students will be able to create an account on the SchoolTool Parent & Student Portal using their school-issued e-mail address (guilderlandschools.net). Download the guide for students (PDF)

Q. Will students and parents see the same information on the SchoolTool Parent & Student Portal?
A. Yes, students and parents have access to all of the same information upon logging into their user account.

Q. Am I able to e-mail a teacher while I am in SchoolTool Parent & Student Portal?
A. Yes. To e-mail a teacher via SchoolTool Parent & Student Portal, simply click on the teacher's name in the "Schedule" tab. An email interface will open, allowing you to send an email directly to the teacher.

Q. I have children attending multiple schools in the district. Do I need a separate SchoolTool Parent & Student Portal account for each one?
A. No. Parents can access information for all of their children via one SchoolTool account. For example, a parent with a child at the middle school and two children at the high school can log on to the SchoolTool Parent & Student Portal and see the records for all three children.

Q. Who should I contact if I have questions about my child’s records as shown on SchoolTool Parent & Student Portal?
A. If you have any questions about the information you see on the portal or about your child’s performance in general, please do not hesitate to contact his/her teacher, school counselor, attendance clerk (high school), House Office secretary (middle school) or school administrator.

 

Download a printable copy of the FAQ - English (PDF)

Download a printable copy of the FAQ - Korean (PDF)

Download a printable copy of the FAQ - Chinese (PDF)

 

 

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