The Board of Education recognizes the importance of providing appropriate and applicable interpreter services to parents or persons in parental relation to meaningful access to school initiated meetings or activities pertaining to the academic and/or disciplinary aspects of their child’s education.
School initiated meetings or activities are defined to include, but are not limited to, parent-teacher conference, School Based Support Team (SBST), Committee on Special Education (CSE) or building-level team meetings, planning meetings with school counselors regarding educational progress and career planning, suspension hearings or any conferences with school officials relating to disciplinary actions.
Interpreter services may be provided due to language barriers (unable to communicate in English) or due to hearing impairment, which prevents meaningful participation in District meetings or activities. The term “hearing impaired” shall include any hearing impairment, whether permanent or fluctuating.
Parents or persons in parental relation shall be notified of the availability of interpreter services to be provided at no charge, provided that a written request is made to the School District within five (5) business days of the scheduled event. Exceptions to the time frame request may be made for unanticipated circumstances as determined by the Principal/designee.
The District shall also notify appropriate school personnel as to the terms and implementation of this policy.
If interpreter services are requested, the District shall appoint an interpreter to interpret during the meeting or activity. The District will arrange for interpreters through and Districtcreated list or through an interpreter referral service. The District shall also develop interagency agreements, as appropriate, to ensure that sign language interpreters are provided for eligible parents or persons in parental relation when District students attend out-of-District schools or programs.
In the event that an interpreter is unavailable, the School District shall make other reasonable accommodations which are satisfactory to the parents or persons in parental relation.
Examples of what constitutes reasonable accommodations in the event and interpreter cannot be located may include, but are not limited to, the use of:
- Written communications, transcripts, note takers, etc.; and
- Technology, such as: a decoder or telecommunication device for the deaf,assistive listening devices, and closed or open captioning.
Ref: Education Law Section 3230
8 New York Code of Rules and Regulations (NYCRR)
Adopted June 20, 1995
Revised and Adopted February 14, 2012
Adopted November 20, 2012
Revised, Adopted December 18, 2018