4532 School Volunteers

The Board of Education recognizes that the use of volunteers strengthens school/community relations through positive participation, builds an understanding of school programs among interested citizens, and can assist district employees and benefit students by providing more individualized and enriched opportunities in instruction. Volunteers are defined as individuals who provide assistance in the school setting. The definition does not include visitors who come to the school setting to observe activities and who are covered under Board

Policy 5300.65. The Board encourages volunteers from all backgrounds and age groups who are willing to share their time, training, experience or personal characteristics to benefit the students of the district.

Volunteers may be involved in many facets of school operations, from mentor/tutor relationships and clerical tasks to chaperoning field trips. Volunteers shall not be used to provide transportation for school-sponsored activities.

No volunteer shall be permitted to have unsupervised direct contact with students unless otherwise authorized by the building principal or his/her designee.

School personnel who are responsible for tasks or projects that involve the use of volunteers shall identify appropriate tasks and time schedules for such volunteer activities, as well as make provisions for adequate supervision.

Persons wishing to volunteer must contact the Building Principal or classroom teacher and must complete a volunteer application form for the building principal to review and approve.

Volunteers must also sign a confidentiality statement. The application and confidentiality statement must be completed annually.

The district shall retain a complete record of all information obtained through the application process for the same period of time it retains information regarding district employees.

All volunteers are required to act in accordance with district policies, regulations and school rules. Any staff member who supervises volunteers may ask any volunteer who violates district policies, regulations or school rules to leave school grounds.

School volunteers may not access student personally identifiable information, except if permitted under policy 5500, Student Records.

Each Building Principal shall be responsible for maintaining a current and complete record of all active volunteers.

Cross-ref: 5500, Student Records
4532-E.1 Application for Volunteers
4532-E.2 Student Privacy and Confidentiality Agreement for District Volunteers
5300.65 Visitors to Schools
5300.65-R Visitors to Schools Regulation

Ref: Family Educational Rights and Privacy Act, as amended, 20 USC §1232g; 34 CFR 99.31(a)(1)(i)(B)

Adopted July 2, 2019

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