Health Services

The Health Office is available to help students who are ill, have a school-related accident or wish to sign up for a school sport. A student desiring to see the nurse must secure a pass from his/her classroom teacher and sign in at the Health Office, except in the case of an emergency. If it is necessary for you to go home because of illness, you must be released by the nurse who will get permission to do so from a parent or guardian.

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COVID-19 Guidance for the 2022-23 School Year

The health and safety of all Guilderland Central School District students, staff, families and community members is our top priority and we remain committed to doing our part to minimize the potential impact of COVID-19.

The district is following the latest COVID-19 guidance from the New York State Department of Health. The guidance can be viewed here.

GCSD Guidelines: When to Keep a Child Home with Illness

Your school nurses have always asked that parents keep students home when they are ill. Now with COVID-19, keeping students home will help to reduce transmission.

Please keep your child home and/or contact your child’s doctor for:

  • Covid-19 symptoms (fever, shaking and/or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea, vomiting and/or diarrhea.)
  • Fever greater than 100.0F (37.8C)
  • Flu-like symptoms, (fever, headache, fatigue, muscle aches)
  • Vomiting and/or diarrhea within the last 24 hours
  • Severe sore throat along with fever and feeling ill for more than 48 hours, or after exposure to Strep throat infection
  • Honey-crusted sores around the nose or mouth or rash on other body parts
  • Large amounts of mucous (liquid) from their nose, with facial pain or headache
  • Severe ear pain or fluid coming from the ear
  • Severe headache, especially with  fever

If your child has a fever, we strongly discourage giving them fever reducers like Acetaminophen and Ibuprofen and then sending them to school. When the medicine wears off, the fever may return and you will be called to pick up your child. Even with fever reducers, your child will expose others to their illness while in school.

Children must be fever-free for 24 hours without taking fever reducers before returning to school. They must be free of vomiting and diarrhea for 24 hours before they return. If your child has been placed on an antibiotic, they can not return until they have been on the antibiotic for 24 hours.

Based on current directives from the NYS Department of Health, if your child is sent home from school because they exhibit symptoms of a contagious disease, you may be required to obtain appropriate clearance from a medical professional prior to returning to school activities.

Please be prepared to pick up a sick child from the nurse’s office within 30 minutes of notification. Make sure you have designated an emergency contact person who may pick up your child in the event that you are unable to. This emergency contact person should be listed in your child’s contact information in eSchoolData. To update this information, please call your child’s school main office.

Please call your child’s school nurse with any questions or concerns.


With the start of the new school year approaching, parents should be aware that the New York State Department of Health and the New York State Education Department recently updated immunization requirements for children entering/enrolled in public school. Among the changes are requirements that all children have their complete series of MMR, DTaP and polio immunizations prior to beginning the school year. Previously, the final doses of each vaccine could be administered up until age 6.

Parents should consult with their child’s physician regarding their child’s immunization schedule. Immunizations must be completed by the first day of school in September or your child will be excluded from school. Documented proof of immunizations should be sent to the nurse’s office as soon as possible. Parental recall is not acceptable. For more information on immunization requirements, please contact the nurse at your child’s school.

Please note: Proof of immunizations completed over the summer for 6th-graders should be sent to the nurse’s office at Farnsworth Middle School.

Find and download the Health Immunization form

Food Allergy Action Plan

Students with food allergies that need EpiPen and Benadryl at school are required to have their doctor fill out a Food Allergy Action Plan form, the doctor has to sign it, the parent/guardian has to sign it and bring it to school with the medication.

Find and download the Food Allergy Action Plan form

Medication Policy

In order for the school nurse, as directed by the NYS Education Department, to give children medication during school hours, school-sponsored activities and field trips, all of the following requirements must be met:

  1. An ORIGINAL SIGNED ORDER from the prescribing physician for all prescription and non-prescription medications. The order should include:
    • Reason for prescribing the medication; and
    • Adverse reactions that need to be observed and reported.
  2. All prescription medications must be in their original pharmacy containers and should be properly labeled with the following information: student’s name, name of the medication, dosage and frequency, and name of the prescribing physician. Please ask your pharmacist to dispense the medication in two containers – one for school and one for home.
  3. All non-prescription medications (over the counter) must be in its original unopened manufacturer’s container with the student’s name affixed to the container.
  4. A signed note from the parent giving the school nurse permission to dispense the medication as prescribed by the physician or the parent’s signature on the bottom of the district’s medication permission form.
  5. All medication must be delivered to the school nurse by an adult, preferably the parent.
  6. Students are NOT allowed to have medication on the bus, in their locker, or on their person with the exception of asthma inhalers and Epi-pens that may be self-carried. A doctor’s written order, as well as parent permission, must be on file in the nurse’s office and the approval of the school nurse must be given for a student to self-carry. In addition, students must demonstrate they can be self-directed, meaning can self-medicate.
    • A separate medication form may be obtained by calling the Health Office, for your physician to complete once he/she determines that the student can self-administer and self-carry.

Find and download the Medication Permission form

State Required Physicals

New grade-level requirements for health exams and screenings on the horizon

Families will soon need to comply with new grade-level requirements for health exams and screenings.

Beginning July 1, all new students enrolling in the district for the first time — along with children entering pre-kindergarten, kindergarten, and grades 1, 3, 5, 7, 9, and 11 in the fall — will be required to have a health exam.
Other changes for students include vision screening for distance and near vision acuity as well as hearing screening within 6 months of admission to school and for students in pre-kindergarten, kindergarten, and grades 1, 3, 5, 7 and 11.

In addition, girls in grades 5 and 7, and boys in grade 9 will require scoliosis screenings.

School officials are encouraging families not to wait to schedule medical appointments. Please also take the time to review your child’s immunization records with their pediatrician to ensure your child has the required vaccinations for their age and grade in school.

Starting in 2018 -19 school year physicals are required in grades Kindergarten, 1, 3, 5, 7, 9, and 11. There is also changes for vision, hearing and scoliosis.

If you have any questions or concerns, please contact your child’s school nurse or pediatrician.

Find and download the required NYS School Health Exam form

New Student Health Office Requirements

The New York State Education Department mandates that all children who enter New York State Schools must have the necessary medical requirements submitted to his/hers School Health Office. All the items listed below need to be completed by a licensed health care provider and submitted to the Health Office. Due to HIPAA regulations, many physicians’ offices will not fax medical information. Also, do not expect your health care provider to automatically send this information to you child’s school. Please be aware of both these issues when submitting this information to the school in a timely manner. New Students transferring within NY State have 14 days to submit required immunization and physical records. New Students transferring from out of state or out of country have 30 days to submit required immunization and physical records.

  • A list of all current immunizations with exact dates (month, day, year). This must include:
    • (3) Hepatitis B vaccines;
    • 1-2 Varicella (chicken pox) vaccine, depending on grade level;
    • (2) MMR (measles, mumps, rubella);
    • 3-5 DTP/DTaP (diphtheria, tetanus, pertussis) depending on grade level
    • 3-4 doses of Polio vaccine depending on grade level.
  • Students entering sixth grade must have a Tdap (diphtheria, tetanus, pertussis) booster vaccine.
  • Students entering grades 7 and 12 must have a meningococcal vaccine.
  • Any child not having the mandated immunizations will be excluded from school per New York State Education Department Law. Children will not be permitted to stay in school beyond the first two weeks (transferring with in New York State) or 30 days (transferring from another state or country), if immunizations are not completed and submitted.
  • New York State Education Law requires a signed and dated medical physical form be completed by your licensed private doctor or clinic on students entering K, 1, 3, 5, 7, 9, 11 and all New Students to the district. Physicals that are from out of state or foreign countries are not acceptable. A physical is acceptable if it was completed within one year of the first day of that school year. If a physical is not obtained prior to the start of school, the Health Office must be notified with an explanation as to why the physical has not been obtained.
  • All K,1, 3, 5, 7, 9, 11 and new students are requested to present a Dental Certificate (written proof) signed by a dentist practicing in New York State.
  • All K,1, 3, 5, 7, 9, 11 and new students are requested to present a Dental Certificate (written proof) signed by a dentist practicing in New York State.
  • A list of all current medications that your child is taking as well as a list of the medications that will be needed to be given during the school day. An order from your physician is required for any medication needed during school hours.
  • The Guilderland Central School District Health History Form needs to be fully completed signed and dated by the parent or guardian. This form contains a list of medical concerns that would have an impact on your child’s performance in the school setting: e.g. Diabetic, Asthmatic, wears glasses etc. This form also contains concerns regarding all allergies to medications, food, and the environment. A special form will be provided to parents for children who have food allergies. The food allergy form will need to be completed by doctor and parent.

Thank you for your cooperation. If you have any questions, please call the Health Office at your child’s school.

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