Vendor Information

Letter of interest

Please write a letter of interest to Assistant Superintendent for Business Andrew Van Alstyne at the address listed below indicating the following:

  • Company name, your name, address, phone number, fax number, and email address
  • List of products and/or services provided by your company
  • Indicate whether you are an approved New York State contract vendor and if so, provide your state contract number
  • Additional information about your company:
    • Years in business
    • Area customers; including school districts
    • References

District Procurement Policies

  • Governed by New York State General Municipal Law Sections 103 & 104 and Board of Education purchasing policy #6700.
  • Price Quotes
    • Verbal or written depending on the threshold stipulated in Board Policy #6700-R.
  • Bids
    • Advertised in the Altamont Enterprise and The Gazette.
    • Must be received in a clearly labeled, sealed envelope (faxes and emails do not meet the legal bidding requirements) by the date and time specified in the bid notice with a properly completed and signed bid form, non-collusion certificate and bid bond (if required).
    • Award is made to the lowest responsible bidder meeting specifications at the discretion of the Board of Education.
    • No changes are allowed after the bid is awarded.
  • Orders and Payments
    • Vendors must accept the District purchase order and provide an original invoice for payment.
    • Typical payment is 30 days after receipt and acceptance of order.
    • The school district is exempt from sales tax.
    • Material Data Safety Sheets (MSDS) must be provided for products upon request.

Contact Information

Letters of interest and/or questions should be addressed to:

Andrew Van Alstyne, Assistant Superintendent for Business
8 School Road, P.O. Box 18
Guilderland Center, NY 12085
(518) 456-6200 ext 0125

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