Annual Notifications

We are required to provide the following notifications to parents on an annual basis.

Annual Fire Inspection

In accordance with New York education law, Guilderland Central School District is required to publish a public notice of the filing of its annual fire inspection report within 20 days of filing it with the New York State Education Department (NYSED). It must be published at least once in the designated official newspaper of the district or a newspaper in general circulation for its postal area. For more information on annual fire inspection notices, please contact the district clerk at 518-456-6200, ext. 3125.

Annual Professional Performance Review (APPR)

All parents or legal guardians have the right to obtain the Annual Professional Performance Review (APPR) quality ratings and composite effectiveness scores for their child’s current teacher(s) and principal(s) once the scores are officially available in accordance with state law. To request the form, please contact the building principal of the school the child attends.

Asbestos Management Plan

In accordance with the EPA’s Asbestos Hazard Emergency Response Act (AHERA) of 1987 (40 CFR Part 763), the school district is required to give annual notification stating that the Asbestos Management Plan for each building is available for public review. The plan is currently kept in the Safety Office of the Operations and Maintenance Department. These records are available for review during normal school business hours.

In addition, in accordance with this act, a six-month periodic surveillance is conducted in each building that contains asbestos. Before the start of any project we will make sure all building occupants are properly notified and all signage will indicate the scope of the project. For more information, please contact Assistant Superintendent for Business and LEA Asbestos Designee Neil Sanders at 518-456-1152 ext. 3125.

Body Mass Index (BMI) Screening

New York State requires schools to track each student’s Body Mass Index (BMI) and weight status category as part of school health examinations for students in grades 2, 4, 7 and 10. Every year, the New York State Department of Health will survey some schools for the number of pupils in each of six possible weight status categories. If district is surveyed by the state, the district will share summary group data only, and will not share individual names or information. Parents who wish to exclude their child’s data from such group calculations must contact their child’s school nurse in writing.

Child Abuse Hotline Notification

If you suspect a child is being abused or maltreated (neglected), report it by calling 1-800-342-3720, a toll-free 24-hour hotline operated by the New York State Office of Children and Family Services. If you believe a child is in immediate danger, call 911 or your local police department. Information about reporting child abuse and maltreatment (neglect) is available online at the Office of Children and Family Services website. 

Dignity for All Students Act (DASA)

The Dignity for All Students Act (DASA) seeks to provide New York students with a safe and supportive environment free from discrimination, intimidation, taunting, harassment, and bullying on school property, a school bus and/or at a school function. Learn more about DASA.

Facilities Use

Community use of district buildings is encouraged by the Board of Education. Fees are charged to defray associated expenses. Interested groups should make arrangements by contacting Erin O’Hara at 861-5246 ext. 301 (field and gym use) or the appropriate school building main office (building and room use). Since facilities are used extensively by many groups, requests should be made early. Liability insurance coverage is required.

Family Educational Rights and Privacy Act (FERPA)

As required under FERPA, the district would like to inform parents/guardians, and students 18 years of age or older currently in attendance, to their right to:

  • Inspect and review the student’s education records,
  • Request that records be amended to ensure that they are accurate and not misleading, or otherwise in violation of the student’s privacy or other rights, and
  • Control disclosures from the student’s education records, with certain exceptions.

For access to student records, please contact the Office of the Superintendent at Guilderland Central School District Office, 8 School Road, P.O. Box 18, Guilderland Center, NY 12085, 518-456-6200, ext. 3102.

Internet & Computer Acceptable Use Policy (AUP)

The Board of Education is committed to the optimization of student learning and teaching. The Board considers computers to be a valuable tool for education, and encourages the use of computers and computer-related technology in district classrooms. The Board encourages computer use as an integral part of the curriculum, and the Board believes that the use of software applications, online databases, online course materials, appropriate interactive curriculum based web applications, web and video-conferencing, and internet research tools significantly enhance a student’s educational experience. Visit the Computer Acceptable Use Policy page for more info.

Latex allergy alert

Latex allergy is dramatically on the rise. In fact, some of our students are severely allergic to all forms of latex products which in this case can be life threatening. Exposure at even very low levels can trigger allergic reactions in some sensitized individuals, leading to serious respiratory side effects such as runny nose, itchy eyes, scratchy throat, breathing difficulty, coughing spells and wheezing.

It is unrealistic for the district to be able to ban latex from being brought into all of our school buildings. We recognize that it is difficult, if not impossible, to completely avoid all latex allergy-causing products because they can be hidden or accidentally introduced. Instead of a ban, school employees need to cooperatively form a safety net around those children at risk. Knowledge about latex containing products among school personnel, students and parents is a key factor for reducing the risk of a severe latex reaction. Staff should become aware of products containing latex and to use alternatives whenever possible.

  • Latex-containing products (partial list): Balloons, surgical gloves, band-aids, rubber bands, pencil erasers, some shoes and articles of clothing, art supplies, and certain sporting equipment such as tennis balls.
  • Possible substitutes for latex-containing products: In some cases, mylar can be used as a substitute for latex (i.e., balloons). Vinyl or non-latex disposable gloves should be used in science labs and spill kits. Also, vinyl erasers should be used as an alternative to unidentified pencil erasers. Non-latex gloves should be used throughout the school. Non-latex medical supplies should be used. Barriers need to be provided between skin and any latex product if no alternative is available (i.e., gym floors and mats).

The school nurse in each building will take a lead role so that everyone understands what products can cause a latex allergy, what the symptoms of an allergic reaction are, what action to take, and where medications are stored. The school nurse will develop a system of identifying children with life-threatening allergies and be prepared to deal with allergic reactions that may occur despite precautions.

“No Idling” Policy

BOE policy: 8440

The Board of Education recognizes the need to promote the health and safety of students and staff and to protect the environment from harmful emissions found in bus exhaust, in particular diesel exhaust, by eliminating the unnecessary idling of all school buses on school property including all schools within the district or at any school or school related activities to which district students are transported. For purposes of this policy, an “idling school bus” shall mean a school bus that is parked or stopped at a school or other location and has its engine running. This policy applies to the operation of every district-owned and/or contracted school bus as well as other district-owned vehicles (i.e., maintenance trucks). The district shall strive to eliminate all unnecessary idling of school buses and district-owned vehicles such that idling time is minimized in all aspects of operation.

State education law now requires that all school districts ensure that every driver of a school bus or other school vehicle turn off the engine of the vehicle while waiting for passengers to load or off load. The law provides for certain exceptions when necessary for heating, mechanical or emergency circumstances.

Non-Discrimination Policy/Equal Opportunity Policy

Title IX of the federal government’s education amendments of 1972 prohibits discrimination on the basis of gender, race, national origin, creed, age, or handicap as defined by law in education programs benefiting from federal assistance. The district complies with the Title IX provisions in its educational programs and activities.

New York’s Dignity for All Students Act and Guilderland Central School District’s Board of Education policy #5010 prohibits discrimination based on race, color, gender, creed, religion, national origin, disability, age, sexual orientation, military status or marital status and will not tolerate any form of unlawful discrimination or harassment. Any parent, student or district employee who believes they have been discriminated against based upon race, color, gender, creed, religion, national origin, disability, age, sexual orientation, military status or marital status should contact one of the district’s Title IX Compliance Officers: Dr. Lin A. Severance, at 518-456-6200 ext. 3117 or Neil T. Sanders, at 518-456-6200 ext. 3125.

Notification of releases of Level 3 sex offenders

BOE policy: 5450.1, adopted February 7, 2006

The Board of Education recognizes its responsibility to ensure the safety and well-being of its students with respect to the notification of parents and staff regarding the release from prison of sex offenders who then choose to reside within school district boundaries. The Board of Education acknowledges the efforts of the New York State Division of Parole, the Division of Criminal Justice Services (DCJS) and local law enforcement agencies to inform the district when persons with a history of sex offenses against children are being paroled into the community. The purpose of such notification is to enlist the assistance of district personnel in identifying such persons so that the Division and local law enforcement personnel may act to prevent any new criminal activity. The district shall cooperate with the police and parole agencies in this endeavor.

The Board directs the Superintendent of Schools to ensure the dissemination of any identifying information provided by the Division of Parole and local law enforcement agencies regarding level 3 sex offenders only to parents and employees. The list of employees receiving the information will include teachers, administrators, supervisors, bus drivers, monitors, security personnel, teaching assistants, office staff, coaches, etc. Staff members shall notify their supervisor or the principal immediately if they observe any suspicious person(s) in an area where children congregate. In turn, the supervisor or administrator shall be directed to contact law enforcement agencies, if a paroled sex offender is so observed.

The Superintendent of Schools shall notify parents of students about the release of level 3 sex offender information and remind them of the security measures and personal safety instruction provided at school.

The Superintendent shall establish any necessary regulations for implementing this policy with the advice of the school attorney.

Parents’ Bill of Rights for Data Privacy and Security

The district is committed to ensuring student privacy in accordance with local, state and federal regulations and district policies. To this end and pursuant to U.S. Department of Education (DOE) regulations (Education Law §2-d), the district is providing a Parents’ Bill of Rights for Data Privacy and Security.

Pesticide application notice

The district is required by law to maintain a list of staff and persons in parental relation who wish to receive forty-eight (48) hour prior written notification of pesticide applications at relevant facilities.

To register and be on the list, please fill out a pesticide notification form, which can be found online or in the main office at each school building.

Public relations use of student data/photos

From time to time, school district officials may release student information (name, address, grade level, photograph, artwork, academic interest, participation in officially recognized activities and sports, terms of school attendance and graduation, awards received, future educational plans, etc.) for use in school district publications and within district websites and district social media sites, or to the media for public relations purposes.

Parents who object to the release of their child’s information and/or photograph should notify both their child’s building principal and the district’s communications office, attn. Aubree Kammler, at 8 School Road, P.O. Box 18, Guilderland Center, NY 12085, in writing on or before September 15 in any school year.

Release of children from school

Board of Education policy provides for the release of children from school to authorized persons only. Each year, parents will be asked to designate, in writing, any persons so authorized.

Release of student information to military recruiters

Pursuant to the federal No Child Left Behind Act, the district must disclose to military recruiters and institutions of higher learning, upon request, the names, addresses and telephone numbers of our high school juniors and seniors. However, parents or students may request, in writing, that the district not release such information. Parents, or students who are at least 18 years old, wishing to exercise their option to withhold their consent to the release of this information must contact the high school principal’s office by October 15 in any school year.

Wellness Policy

The district is committed to developing healthy schools that support student learning and create an environment conducive to the health and well-being for faculty, staff and all students, while also supporting parents in accomplishing this goal. To that end, the Board of Education has adopted a policy that addresses: nutritional standards of foods and beverages sold on school grounds; physical education; extra-curricular activities; recess; emotional wellness; staff wellness; nutrition education and student awareness; community wellness and knowledge; and health education.

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